What is personal information?
Personal information is any information about an identifiable individual, other than an individual's business title or business address or telephone number. Personal information (e.g. name, address, age, credit card information, banking information) does not include information that cannot be associated with or tracked back to a specific individual. Information that is publicly available, such as a telephone book listing, is also not considered to be personal information.
What information does the Society collect?
(1) Personally identifying information
The Society only collects personally identifying information about donors, clients, volunteers and event participants for fundraising, public education and advocacy purposes, program and service delivery, as well as to establish, maintain and manage our relationship with you.
The information the Society collects is the minimum amount we need to establish and maintain a service, volunteer, participant, donor or program relationship with you. This includes:
We may be required by law to collect certain information about you. For example, some of the information the Society collects is needed in order to satisfy the requirements of the Canada Revenue Agency (CRA) (e.g. processing income tax receipts).
The Society generally collects your personal information directly from you and only with your consent. However, if the individual who has a relationship with the Society is a minor, information may be collected from a parent or legal guardian. In addition, the Society will not collect or use personal information about you from a third party without your express consent. The Society will usually obtain your consent at the time that we collect your personal information. If the purpose for using your personal information changes from the time since such consent was obtained, the Society will advise you of this purpose before such use or disclosure.
(2) Website generated information: "cookies" on thefearlessproject.ca
A cookie is a small amount of data that is transferred to your browser by a web server and can only be read by the website that gave it to you. It functions as your identification card. It is not a program and cannot be executed as code or deliver viruses. The Society does not analyze or report on individual user sessions, and never redirects cookies to any other servers.
Cookies can also customize the site to your particular interests or store your personal information, such as passwords or user IDs. If a site ever greets you with your name, chances are it's using a cookie to do so.
Most browsers are initially set to accept cookies. You can set your browser to notify you when you receive a cookie – this gives you the chance to decide whether to accept it. To learn more about cookies and how to change your settings, please use the help function in your browser. The alerts will be quite frequent, however, and may eventually become annoying.
You can use the Society website without cookies, but you may have to re-enter information each time you visit.
How does the Society use your personal information?
As explained above, the Society uses your personal information, to process donations, to respond to your requests for services and information, to keep you informed about Society activities, and for fundraising. For example, if you have expressed an interest in participating in a fundraising event, such as Relay for Life, we may send you information about other opportunities to support or participate in the Society's activities.
The Society makes every attempt to use anonymous or aggregate information whenever possible. We may also use information that doesn't personally identify you in the following ways:
When does the Society disclose your personal information?
The Society shares your personal information only with employees and/or volunteers who require such information to establish, manage and maintain our relationship with you. We may also disclose your personal information to third party service providers whom we engage to mail our fundraising material, process your donation, or answer your inquiry. These third party providers only have access to personal information that is needed to perform their services and may not use it for any other purpose. They are bound by agreements that obligate them to protect your personal information. Note that in working with our service providers, your personal information may be accessible in, or transferred to, a foreign jurisdiction. Such information may be provided to law enforcement or national security authorities of that jurisdiction in order to comply with foreign laws.
There are circumstances where the use and/or disclosure of personal information is justified or permitted without consent. These circumstances may include:
Accuracy of information
The Society aims to ensure that any personal information provided is accurate, complete and current as required for the purposes for which the information is used.
Safeguarding your personal information
The Society takes reasonable measures to ensure that personal information is kept safe from loss or theft, unauthorized access, use, copying, disclosure or modification. Safeguards include physical, organizational and technical measures, including but not limited to:
The Society trains all staff on privacy best practices and ensures that employees are aware of the importance of safeguarding any personal information that they are privy to.
Retention of personal information
The Society keeps personal information only as long as it is required for the reasons it was collected. The length of time we retain information varies, depending on the program, service or event and the nature of the information, for example we keep financial information for 6 years, in accordance with CRA rules and regulations. The retention period may extend beyond your relationship with us. When your personal information is no longer required for Society purposes, the information is either physically destroyed or deleted.
Links to other websites from cancer.ca
The Society provides links to other websites which the Society believes may be of interest to you. As the Society has no control over the content of any of these websites, these links may be updated or deleted as the Society deems appropriate. Please be aware that the Society is not responsible for the privacy practices of other websites that we link to. We encourage you to read the privacy statements of each and every website that requests personal information from you.
Inquiries and requests for access
Canadian Cancer Society – Ontario Division
55 St. Clair Avenue West, Suite 500
Please note that a fee may apply in processing your request depending on the type and volume of information requested.
If you are not happy with the way that the Society has handled your inquiry, or have a concern about the Society's privacy practices that you feel we have not addressed satisfactorily, you can contact the Privacy Commissioner of Canada at:
112 Kent Street
Tel: 1 800 282-1376
Fax: (613) 947-6850